The Administrative Assistant will be responsible to organize meetings/agendas, maintain schedule and travel calendar. He/she will also be responsible for managing all invoices and maintain organization within the department.
Responsibilities:
- Manage and coordinate daily schedule for meetings, conference calls and events
- Coordinate travel arrangements (flight, car and hotel reservations)
- Maintain the organization of the departmental office, conference room and storage room
- Process and upload all departmental invoices in the expense log
- Manages IT assets - license maintenance; supports contract maintenance; etc.
- Track, prepare and submit monthly travel expenses and process through Concur on a timely basis
- Support IT on communications projects
- Provide general department support as requested
Qualifications:
- Minimum Bachelor's degree (Marketing, Fashion or related field a plus)
- Minimum 0-3+ years of administrative experience
- Concur system experience preferred (business travel and expense management)
- Excellent communication skills; both oral and written grammar and composition
- Meticulous and organized with excellent follow-up skills
- Strong attention to detail
- Must be highly self-motivated with strong sense of urgency
- Must be a team player and be able to multi-task in a fast-paced environment
- Effective time management skills and ability to manage multiple priorities
- Must be able to take initiative and be proactive with good judgment
- Excellent Office 365 skills: Excel, Word, Powerpoint, Outlook and OneDrive required
- Able to learn new software applications
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