Human Resources Assistant

The HR Assistant is a key member of the Human Resources team who coordinates employee and consultant on-boarding/off-boarding activities, various HR projects, and provides general administrative support to the department. The HR Assistant is a champion of the HRIS platform and serves as a go-to resource for employees in this area. The HR Assistant approaches their job duties with a luxury mindset and exemplifies Lafayette 148’s core values: Kindness, Intelligence and Integrity.

Responsibilities:

  • Coordinate new hire administrative onboarding tasks to ensure an elevated and seamless experience. This includes:
    • Administer new hire checklist
    • Coordinate systematic onboarding process through HRIS system (UKG) (new hire paperwork, benefits etc.)
    • Assemble and disseminate new hire packets
    • Create and maintain all employee and consultant files to ensure they are complete and up to date
    • Facilitate I.D. badges for new hires; coordinate new hire photos and draft welcome announcements
    • Coordinate with Facilities and IT to ensure new hire’s workspace and technology needs are met ahead of start
    • Maintain onboarding presentations and other associated documents (ie: BNY Welcome Package, Employee Handbook etc.) to ensure they are accurate and reflect brand standards.
    • Facilitate and participate in delivering orientation presentations as needed
    • Follow-up with new hires to ensure onboarding administrative needs are satisfied
  • Coordinate employee and consultant exit process. This includes:
    • Administer exit checklist
    • Schedule exit interviews, collect surveys ahead of exit meeting and compile data
    • Coordinate return of company-owned property
  • Post, update and maintain company intranet with pertinent HR information and resources
  • Participate in the planning and execution of various employee events and experiences through participation in Voices of Change and the Party Planning Committee
  • Provide support for the summer internship program
  • Provide administrative support to the Vice President of Human Resources and HR Department
  • Maintain Company organization charts in Visio
  • Support various HRIS activities. This includes:
    • Process new hires into HRIS system
    • Train system users on functionalities and new features
    • Provide HRIS technical support, and guidance to HRIS users
    • Manage permissions, access, personalization, and similar system operations and settings for HRIS users
    • Export regular and ad hoc reports from our internal databases
    • Perform other related duties and assignments as needed

Desired Background:

  • Four-year degree (preferably a Human Resources) from an accredited college

Experience:

  • 1-2 years of experience in Human Resources or related field

Skills:

  • Able to exemplify brand values of Kindness, Intelligence and Integrity in a luxury retail organization
  • Strong interpersonal skills and sensitivity for confidential matters
  • Excellent verbal and written communication skills
  • Excellent organizational and follow-up skills
  • Systems savvy and operations-minded
  • Proficiency in Microsoft suite; experience with UKG/UltiPro and Visio a strong plus
  • Team player and ability to prioritize/multi-task in a fast-paced environment
  • Positive attitude and a collaborative spirit
  • Experience in talent identification and acquisition a strong plus

Apply Now

Back